Newly Registered Companies in Poland – Where to Download Data?

You need a list of newly registered companies and do not know where to start. Google shows hundreds of results — from free CSV files to aggregators costing thousands of zloty per month. Most share the same problem: you do not know when data was last updated, where it came from, or whether it is legal to use.

This article maps the sources — without marketing noise. I describe where to actually download data, what it costs in time and money, and how to avoid traps I have seen at dozens of sales teams.

How Many New Companies Are Created in Poland?

Before searching for a list, know the scale. According to Statistics Poland (GUS), tens of thousands of new business entities register every month. A large share are sole proprietorships (JDG) entered in CEIDG. The rest are companies in KRS.

For a B2B seller this means hundreds of potential new clients daily — but only if you can reach them before competitors do.

Source #1: CEIDG – Sole Proprietorship List

The Central Registration and Information on Business (ceidg.gov.pl) is the primary source for lists of newly registered sole proprietorships.

What you find in CEIDG

Company name and owner details
NIP and REGON identifiers
Registered and correspondence address
Business start date
PKD codes (industry)
Status (active, suspended, removed)

How to download a list manually

Go to ceidg.gov.pl
Choose advanced search
Set filters: business start date, voivodeship, PKD code
Export results (if available) or copy manually

The problem? With hundreds of results daily, manual download takes hours. Lack of bulk export with date filters is the most common complaint from salespeople.

Source #2: KRS – Company List

If you target larger entities (LLCs, joint-stock companies), you need the National Court Register. New companies appear there with some delay vs. CEIDG, but B2B budgets and needs are often higher.

KRS data is available through:

The Ministry of Justice portal
KRS API (for technical integrations)
Aggregators on dane.gov.pl

Combining CEIDG and KRS lists gives a fuller market picture — covered in new companies database in Poland 2026.

Source #3: dane.gov.pl and stat.gov.pl

The open data portal (dane.gov.pl) aggregates public datasets from various institutions. You will find:

GUS statistical summaries (stat.gov.pl)
Exports from public registers
Historical data on new entity counts

Great for trend analysis (how many companies formed in a voivodeship in Q1 2026), but rarely for daily prospecting — data is often delayed and needs processing.

Source #4: Ready-Made Lists and Commercial Services

When manual download stops paying off, commercial solutions enter the picture. In Poland you will find:

Data marketplaces

CSV/Excel files with "500,000 companies in Poland." Often no update date, duplicates, and entries from years ago. Low price, low quality.

Subscriptions with daily updates

Services like nowe-firmy.pl pull new CEIDG entries daily, filter by industry and region, and deliver CRM-ready format. For teams that prefer selling over scraping.

Custom API integration

For companies with IT — direct CEIDG API connection. More in CEIDG API 2026 – automate new company data.

Source Comparison – Practical Table

| Source | Cost | Freshness | Bulk export | PKD / region | | --------------- | ------------ | ------------ | ----------- | ------------ | | ceidg.gov.pl | Free | Same day | Limited | Yes | | KRS | Free / API | 1–7 days | Yes (API) | Limited | | dane.gov.pl | Free | Weeks–months | Yes | Varies | | nowe-firmy.pl | Subscription | Daily | Yes | Yes | | Marketplace CSV | One-time | Unknown | Yes | Rarely |

How to Download a List Step by Step (Practical Scenario)

Assume you run an accounting firm in Kraków and want a list of new companies in Lesser Poland from the last 7 days.

Variant A: CEIDG manually

Go to ceidg.gov.pl → advanced search
Voivodeship: małopolskie (Lesser Poland)
Business start date: last 7 days
Optionally exclude PKD codes you do not serve
Save results (manually or export if available)
Copy to Excel / CRM
Repeat tomorrow

Time: 30–60 minutes daily. At a salesperson rate of 80–120 PLN/h that is 40–120 PLN daily in hidden cost.

Variant B: Automation

Configure a filter on nowe-firmy.pl: Lesser Poland, last 7 days, selected PKD
Receive a daily list by email or API
One-click CRM import
Launch contact sequence

Time: 5 minutes to configure, then zero manual work.

What to Watch When Buying Lists

No update date — if the seller does not state when the list was last refreshed, assume data is at least 3 months old.

"All companies in Poland" — a list without registration date filter is not a new companies list. It is an old database with a marketing label.

Missing NIP — without NIP you cannot verify the company in CEIDG or import to CRM without duplicates.

Illegal sources — leaked data, scraped from private databases, or bought from entities without legal basis. GDPR and reputational risk.

No PKD segmentation — you get 10,000 records, 8,000 of which are industries you do not serve.

What to Do With the List After Download

A list alone does not sell. Action plan:

Verification — remove duplicates, suspended businesses, obvious junk.
Enrichment — fill missing emails (LinkedIn, website, KRS).
Segmentation — split by PKD groups and prepare message variants.
Sequence — email → LinkedIn → phone at 2–3 day intervals.
Measurement — reply rate, meetings, contract conversion.

Sales process details: how to use new company data in B2B sales and how to get B2B clients in 2026.

Who Should Use New Company Lists?

Not every B2B company needs this. Check your profile on who it's for:

Yes — accounting, marketing, IT, insurance, B2B suppliers, training
Maybe — advisory, legal services (longer sales cycle)
Probably not — B2C consumer products, services requiring mature companies (e.g. ERP rollouts)

Export Formats – What to Check

A company list without sensible export format is a problem. When choosing a source, verify:

CSV / Excel — universal format, imports into any CRM. Ensure columns are named consistently (NIP, not "identification number").

UTF-8 encoding — Polish characters (ą, ę, ł) break with wrong encoding. Open the file in a text editor or Excel and verify city names before import.

Separator — Polish Excel often expects semicolon, not comma. Some exporters offer both.

API / webhook — for daily import, JSON via API saves manual work. Covered in CEIDG API 2026.

Unique identifier — every record should have NIP. Without NIP, CRM deduplication is painful.

List Cost vs. Time Cost

Calculation for a salesperson at 100 PLN/h:

| Method | Weekly time | Monthly time cost | Tool cost | Total | | -------------------------- | ----------------- | ----------------- | ------------- | ----------- | | Manual CEIDG | 3 h | 1200 PLN | 0 PLN | 1200 PLN | | Marketplace CSV | 1 h (import) | 400 PLN | 200 PLN | 600 PLN | | nowe-firmy.pl subscription | 0.5 h | 200 PLN | 200–500 PLN | 400–700 PLN | | Custom API | 0 h (after setup) | 0 PLN | 2000+ PLN dev | 2000+ PLN |

At 50+ leads monthly, subscription wins on TCO. At 5 leads — manual CEIDG is enough.

Lists vs. Monitoring – What Comes Next?

A one-time list download is a start. Professional prospecting needs monitoring — daily alerts for new entries matching your criteria. Instead of searching manually every week, you get a notification: "Today 12 new companies in your segment."

More on alerts and automation: new company monitoring – KRS and CEIDG alerts.

Complete source and strategy overview: where to find new companies in Poland – complete guide 2026.

Summary – Where to Download the List?

A list of newly registered companies in Poland comes mainly from CEIDG (sole proprietorships) and KRS (companies). Free sources work at low volume. At 20+ leads weekly, automation pays off — ready-made service or custom API integration.

Key selection criteria:

Data freshness (daily > weekly > one-time)
PKD and region filtering
Export format compatible with your CRM
Legality and GDPR compliance

Start with a test: download a list from the last 7 days for your voivodeship and send 15 personalized emails. If reply rate exceeds 5%, the channel works.

Check nowe-firmy.pl — daily list of new CEIDG companies filtered for your industry. Plans on pricing.

Remember: a list is a starting point, not the goal. The best B2B sales teams treat it as fuel for process — import, personalization, sequence, measurement, optimization. Without process, even a perfect list will not become revenue. Start with one voivodeship, one PKD segment, and 20 test emails — data from the first week tells you more than another prospecting article.

FAQ – Frequently Asked Questions

1. Is the CEIDG company list free? Yes, searching and browsing on ceidg.gov.pl is free. You pay with time for manual download or for ready-made solutions that automate the process.

2. How often are new companies created in Poland? On average several hundred sole proprietorships daily plus dozens of new companies. Exact figures are published by GUS on stat.gov.pl.

3. Does the CEIDG list include email addresses? Not always. CEIDG contains basic data. Email and phone often need enrichment from other sources or databases that enrich records.

4. What is the difference between a marketplace list and a subscription? A marketplace sells a one-time file of unknown freshness. A subscription delivers fresh records daily — critical in new-company prospecting.

5. Can I legally send offers based on a CEIDG list? Yes, in B2B on legitimate interest, when the offer relates to the recipient's business activity and you comply with GDPR (notice, right to object).